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Protection of private data

The Administrator of Private Data (hereafter: the Administrator) is Ergo Design Sp. z o.o. with its headquarters on ul. Przemysłowa 13, 30-701 Kraków, inscribed in the National Business Court Registry kept by the Regional Court for Krakow-Śródmieście in Krakow, at the 11th KRS Economic Dept., no. 0000107465, REGON: 356581930, NIP: 6792745930 with a seed capital of 284,000 zł.

How do we acquire your personal data?

We acquire your personal data through the voluntary submission of data in forms on the Administrator’s web site.

What does the acquired data include?

The Administrator can acquire the following data:
⦁ e-mail address,
⦁ first and last name,
⦁ job description,
⦁ telephone number,
⦁ company,
⦁ web page address.

A detailed list of data acquired for a particular purpose is always provided on the Administrator’s web site, in places where the data is to be submitted.

What is our aim in processing your data?

⦁ To carry out essential series of tasks prior to completing a contact, and then to seal and execute the contract.
⦁ For information and marketing purposes, strictly on the basis of data owner consent, in full accordance with its conditions.
⦁ To hire employees or co-workers and go through the recruitment process.
⦁ In order to carry out the Administrator’s legal obligations, e.g.: issuing and storing invoices and accounting documents, providing timely answers to complaints, in a form adhering to regulations.
⦁ In order to consider your requests, complaints, and inquiries.
⦁ In order to discover and prevent abuses, determine the justification of claims, defend ourselves against claims and investigate claims.

How long do we process personal data?

We store your data for some time, depending on the purpose:
⦁ for the duration of the contract, and then until claims arising from the contract have expired, or, in the event the Administrator should investigate claims or notifications to the relevant organs, for the duration of these proceedings,
⦁ for fulfilling our duties, e.g. issuing invoices,
⦁ whatever is necesary to go through client requests, complaints, or inquiries,
⦁ when the Administrator may be exposed to legal consequences for failing to carry out their duty, e.g. receive a fine from state bureaus,
⦁ having received the client’s consent, until the moment it is withdrawn,
⦁ until the client onbjects, when the legal basis for processing data is legally justified by the interests of the Administrator.

To whom do we entrust and provide access to personal data?

We do not shareany personal data we receive with third parties, nor do we give them access. We may entrust the processing of personal data to select subjects to carry out services on our behalf, e.g. subcontractors, web site hosting, sending newsletters, accounting services, maintaining our computer systems, etc.

Does personal data travel outside the European Economic Area (EEA)?

In the event of contracts signed with external parties, the Administrator may transfer personal data outside of the European Economic Area. Transferring personal data occurs through relevant mechanisms to guarantee its security.

Does the Administrator do profiling?

Based on data supplied by users, the Administrator may do profiling in the understanding of RODO (Ordinanace of the Eruopean Parliament and Council (UE) 2016/679 of April 27, 2016 for the protection of physical persons with regard to personal data processing and the free circulation of such data, as well as the repeal of directive 95/46/WE). This means the Administrator will adapt the content of the web site and marketing communication targeted at users and their preferences.

In particular, profiling will include the following categories of data: information in cookies, about addresses (including web addresses with which the end device has had contact), about the device used, its type and version of programing. Profiling may make use of automatically generated data. Profiling only occurs with the user’s permission. Permission for profiling can be retracted at any time.

Rights of personal data holders:

You have full control over your personal data, and the right to:
⦁ access to data, which we store as the data Administrator,
⦁ receive a copy of personal data to be processed,
⦁ demand corrections to your personal data,
⦁ withdraw consent to processing personal data, if the basis for processing the data is your consent,
⦁ oppose the processing of data when data is processed on the basis of our legally justified interests,
⦁ limit the processing of your personal data,
⦁ transfer your personal data,
⦁ demand the removal of your personal data, when we are not under legal obligation to process it,
⦁ file a complaint with the Chair of UODO (addressed to the Bureau for Personal Data Protection, ul. Stawki 2, 00–193 Warsaw).

Cookies on the Administrator site

Cookies are small amounts of text information place in the end device in order to:
⦁ carry out services offered by the site and ensure the greatest possible convenience in using the service (e.g. saving and recording settings and preferences), introducing and saving certain information, automatically logging in,
⦁ create counters, statistics, monitor activity and rate visitors’ use of the site,
⦁ create reports on traffic for site operators and provide other services tied to traffic on web sites and use of the Internet.

The user may choose to block cookies, choosing the relevant setting in the browser, yet we ought to recall that this may be an obstacle in using some of the site’s functions.

The Administrator uses cookies to analyze, study, and audit viewing, in particular to create anonymous statistics to help understand how users use the Administrator’s site, which helps us improve its structure and content.

The Administrator uses HubSpot, which involves additional cookies. For the specified range and function of various cookies, see the HubSpot page: https://knowledge.hubspot.com/reports/what-cookies-doeshubspot-set-in-a-visitor-s-browser

HubSpot tracks users through the browser’s cookies, which means that:
⦁ The user’s activity is anonymously monitored. If the user submits their data in a form, HubSpot links to their previous subpage visits through cookies.
⦁ It is possible to remove cookies, which means the user will be treated as a new visitor and will be assigned a fresh cookie.
⦁ HubSpot remembers the user has visited a page if the user clicks the link in the e-mail message that directs them to the page with the HubSpot installed tracker code.

More details at: https://knowledge.hubspot.com/account/how-does-hubspot-track-visitors

The Administrator also uses Google Analytics, i.e. Google Inc. (“Google”) services. Through cookies, Google Analytics analyzes web sites are used. The data acquired is transferred to the Google server in the United States and saved there.

Contact with the Administrator

In case of questions or remarks on these policies feel free to contact us:
⦁ by post: ul. Przemysłowa 13, 30-701 Kraków,
⦁ by e-mail: biuro@ergo.design

Information about how we process the personal data of those who sign up for the newsletter 

Personal data is processed in order to provide our newsletter, based on art. 6, bill 1, lit. a) RODO. You may withdraw your consent at any time by contacting us. Withdrawal of consent has no impact on the legality of the data processing performed before the contract was annulled.

Submission of personal data is voluntary and does not arise from regulations; refusing to submit will result in a failure to sign up for the newsletter.

Might this policy be altered?

The Administrator reserves the right to change and update the present policy. Whenever we make a change, we will publish a new version of the privacy policy on the Administrator’s page.



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